Studio Notes:
Productive Asset Storage
Time is one of the most valuable resources in any business, and too much of it is lost when employees can’t quickly find the files they need. A strong file storage system isn’t just a back-office function—it’s a driver of efficiency and productivity.
A Breadcrumb Approach
Think about how website navigation works: you can see exactly where you are and how you got there. A well-structured file system should operate the same way.
By organizing folders in a breadcrumb-style outline, staff always know the path to follow. This eliminates the frustrating guesswork of “which folder did I save that in?” and ensures consistency across projects.
Syncing Physical and Cloud Storage
Another critical layer is redundancy. Businesses benefit from keeping files on local drives or servers, while syncing them to secure cloud storage.
If a local machine fails, files remain accessible in the cloud. This also makes cross-location collaboration seamless, as everyone is working from the same up-to-date versions of documents.
Syncing Physical and Cloud Storage
Another critical layer is redundancy. Businesses benefit from keeping files on local drives or servers, while syncing them to secure cloud storage.
If a local machine fails, files remain accessible in the cloud. This also makes cross-location collaboration seamless, as everyone is working from the same up-to-date versions of documents.
How BPI Color Puts It Into Practice
At BPI Color, this system is the backbone of project management. With four locations and production facilities at Madison East and Milwaukee, file sharing is essential. Madison East specializes in ADA signage, while Milwaukee focuses on large-scale graphics projects.
Teams at both sites need to access the same files quickly to keep projects moving. Because of the breadcrumb-style file structure and cloud synchronization, employees know exactly where to look and never waste time digging through misplaced folders. The result is faster turnaround, stronger collaboration, and confidence that every project is backed by accurate, accessible files.
Curious about what keeps projects moving at BPI Color?
This is just one example of the systems we’ve built to deliver consistency, quality, and speed. Check back regularly for more behind-the-scenes looks at how our team works—and how those processes help us serve clients better every day.
